Six Event-Planning Tips That Make All The Difference
Planning a holiday gathering this month? Here’s what you should consider.
Here at Embassy Suites by Hilton in San Luis Obispo, we believe in throwing parties with purpose. Whether you’re saying “thank you” to your company with a staff get-together, organizing a meeting or conference, or hosting a fundraiser, your event has a purpose and we want to help you reach it.
At the event of the night, you want to drive away knowing you “pulled it off.” For that to happen, here’s what you need to consider along the way:
Have an accurate estimate on how many guests you expect. Take the time and initiative to get your estimate as close to the actual number as possible. Most venues tie that number into the revenue you must spend as part of your agreement.
Consider your audience. Don’t get so caught up in big ideas that you forget who is coming to your event. What is the mix of adults and children? What are their cultural backgrounds? What are their expectations based on the event type? (That includes when the event will start and finish!)
Review your agreement fully. Don’t be afraid to ask questions if you don’t understand, especially regarding cancellation and minimum revenue you may be required to spend.
Be flexible when scheduling. If you’re open to alternativeevent dates and days of the week, discounted pricing may be available. For example, Sunday events tend to be cheaper than Friday or Saturday events.
Be aware of your financial limitations. Create a budget, and be sure to take into account applicable service charges and sales tax.
Know you can ask for a custom menu. Don’t feel confined to the options presented to you if there are special items that you or your guests prefer. This is your event!
If you’re still looking for a venue for your holiday event this year, check out what we have to offer! We’re passionate about working with you to make sure your event fulfills its purpose. Our staff of seasoned experts will help you organize and plan, so that you can have time to enjoy yourself at the event you put together – imagine that!
Regardless of where you hold your event, we wish you the best of luck with planning, and the happiest of holidays this year.